In a world where a growing amount of communication is online, we felt it would be beneficial to write a post about email etiquette. Here are a few things to keep in mind when emailing admission officers, university and college administrators, education consultants and prospective employers.
1) Emoticon Etiquette
Don’t assume the person reading your email will understand emoticons. If you receive a response with emoticons in the body of the email then it is appropriate to use them, otherwise avoid them.
When writing an email to someone whom you have never met, avoid the use of shorthand. Writing an email with “ur” and “thx” is not going to make someone feel more connected to you.
3) Properly Address Your Email
We see a lot of students who compose emails with no address line. When emailing someone you have never met it is always nice to say “Dear Sir/Madam” or “To Whom It May Concern” or better yet, take the time to find the name of the person who you would like to connect with.
4) Properly Sign Off
Equally important to addressing an email properly is finishing an email properly. Writing an email that says “get back to me ASAP” or “Please reply” is not the way to warm the recipient’s heart. “Thank you for your time,” “I look forward to hearing from you,” and “Thank you for your consideration” are far more appropriate.
5) Your Email Address
When you decide to apply to post-secondary institutions or start to look for work it is important to be professional and to present yourself in a mature manner. Its time to get rid of your email address that you use with your friends. Opt for a (firstname.lastname@) or (initial.lastname@) for your professional correspondence. Its hard to take someone seriously that has an email address associated with their nickname or favourite food.